Office Coordinator - 532109

FLORIDA INTERNATIONAL UNIVERSITY   Miami, FL   Full-time     Administration / Clerical
Posted on May 30, 2024
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Office Coordinator - 532109

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Assists the Office Manager in coordinating the day to day operations of the department which includes scheduling courses and related process with classrooms and syllabi posting, and assists processing HR transactions.

  • Assists the Office Manager in the overall management of the department. Provides administrative support to the Office Manager, Chair/Associate Chair and all members of the Biology department.
  • Provides information and interpretation of University policies and procedures and routing of inquiries made to the Chair/Associate Chair to the appropriate areas within the University. Arranges appointments for the Chair/Associate Chair as needed.
  • Works closely with the Chair and Associate Chair in the process of course assignments for Faculty. Coordinate with Faculty teaching needs.
  • Provides assistance and training to new employees regarding office procedures.
  • Assists the Office Manager and Chair/Associate Chair as needed in resolving problems not requiring their personal attention. Answers inquiries and provides information as needed.
  • Submits requests for contracts for employees and the credentialing forms for the regular and visiting faculty.
  • Responsible for entering the course schedules, keying in classes, and coordinating classroom space requirements with the College's scheduling.

Minimum Qualifications:

  • High school diploma or GED and six (6) years of office or related experience providing administrative support or managing/coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications:

  • Experience with Peoplesoft preferred.
  • Knowledge of Microsoft Office Suite (e.g. Excel).

Job Category:

  • Staff

Advertised Salary:

  • $33,000 – $38,000

Work Schedule:

  • Begin time: 8:30 AM
  • End time: 5:00 PM


  • Criminal Background Check

Other Information:

  • Ability to work flexible hours as needed.

For further information or to apply online visit our website at and reference job opening ID # 532109

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any citizen of a foreign county who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information in the application: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country; a complete copy of your passport; the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at:

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status

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