Program Coordinator

FLORIDA INTERNATIONAL UNIVERSITY   Miami, FL   Full-time     Administration / Clerical
Posted on October 27, 2022
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Florida International University is Miami’s public research university, focused on student success. According to U.S. News and World Report, FIU has 42 top-50 rankings in the nation among public universities. FIU is a top U.S. research university (R1), with more than $200 million in annual expenditures. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU’s commitment to providing students Worlds Ahead opportunities. Today, FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA, with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit





The Herbert Wertheim College of Medicine is currently seeking a Program Coordinator to join our team of professionals.

Duties include:

  • Collaborates and assists the leadership team in the development and implementation of a comprehensive admissions process for the Master in Physician Assistant Studies (MPAS) program. Assists in the review and evaluation of policies and procedures. Makes suggestions and recommendations.
  • Reviews applications submitted through the Centralized Application Service for Physician Assistants (CASPA). Maintains documents for interviewees and assists in the creation of an admission record for accepted students which include pre-matriculation documents. Prepares related reports as required.
  • Coordinates the daily administrative operations for MPAS and serves as the main point of contact for questions regarding admissions, enrollment, and student support services. Manages the MPAS department email account.
  • Reviews and approves excused student absences in accordance with the MPAS Student Handbook. Maintains accurate records of student attendance and routes requests to appropriate administrators for processing.
  • Monitors and tracks compliance for students in the didactic and clinical phases of the program. Communicates with students regarding deficiencies in compliance requirements. Completes ongoing compliance audits to ensure requirements are being met.
  • Prepares and compiles compliance reports, utilizing but not limited to, CanvasMed, Complio, and the Disability Insurance payment portal. Provides student compliance status and updates to the leadership team as necessary.
  • Receives and records grades in PantherSoft (PS). Assists in phases and functions of student matriculation, course creation, and registration in PS.
  • Coordinates the maintenance and permanent security of each matriculated MPAS student¿s official academic record including official documents pertaining to student promotion, disciplinary actions, leaves of absence, withdrawals, and other changes in student status.
  • Plans and coordinates all aspects of the Student Evaluation and Progress Committee meetings. Prepares meeting materials as directed by the Committee Chair. Maintains accurate records, meeting minutes, and drafts student correspondence. Participates in departmental meetings and provides additional administrative support as needed, including minute taking.
  • Assists in the development, planning, and implementation of virtual and on-campus recruitment events. Works closely with the Assistant Director of Admissions for recruitment events and student activities, including Orientation, White Coat, and Graduation.
  • Facilitates and processes graduate verification forms required for physician assistant licensure in collaboration with the Registrars office. Maintains accurate records on file.
  • Ensures confidentiality of student records in compliance with the Family Educational Rights and Privacy Act (FERPA). Maintains a current understanding of federal, state, and institutional policies and regulations as they relate to academic procedures and records.
  • Completes requests related to accreditation as needed.
  • Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position





·       Bachelor's degree and two (2) years of office or related experience.




  • Previous experience in higher education preferably in student affairs services and/or financial aid.







For more information or to apply, please visit us on-line at and reference job opening ID 528113.


FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status