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Sourcing and Contract Administrator

MINNESOTA DEPARTMENT OF ADMINISTRATION   Saint Paul, MN   Full-time     Analysis
Posted on December 28, 2022
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  • Who May Apply: Open to all qualified job seekers. This vacancy is being announced at four different classification levels: Buyer 1, Buyer 2, State Program Administrator, Senior (Buyer 3), and Acquisition Management Specialist (AMS). The final job classification will be determined based on the selected finalist's qualifications.
  • Date Posted: 12/28/2022
  • Closing Date: 01/17/2023
  • Hiring Agency/Seniority Unit: Administration Dept / Administration-MAPE
  • Division/Unit: OSP Acquisitions - Building Construction
  • Work Shift/Work Hours: Day Shift
  • Days of Work: Monday - Friday
  • Travel Required: No
  • Salary Range/Buyer 1: $21.43 - $31.00 / hourly; $44,746 - $64,728 / annually
  • Salary Range/Buyer 2: $23.62 - $34.45 / hourly; $49,319 - $71,932 / annually
  • Salary Range/State Program Administrator Senior (Buyer 3): $25.25 - $37.02 / hourly; $52,722 - $77,298 / annually
  • Salary Range/AMS: $29.92 - $44.38 / hourly; $62,472 - $92,665 / annually
  • Classified Status: Classified
  • Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
  • FLSA Status: Exempt - Administrative
  • Telework Eligible: Yes
  • Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

Job Summary

The Office of State Procurement/Building Construction Section seeks to fill one Sourcing and Contract Administrator position to provide leadership and service to government entities with respect to the acquisition of approximately 2 billion in goods and general services in a social and environmentally responsible fashion. Job duties include:

  • With the direction of the supervisor, plan, develop, implement, and administrate phases of the acquisition process.
  • This includes determining acquisition needs, conducting research, developing specifications, determining the most appropriate acquisition method, establishing and advertising acquisition documents, evaluating responses, participating in negotiations, and administering the acquisition throughout the term of the contract.
  • Provide quality customer service to government entities and other clients to ensure that needs are met and problems are resolved in a timely and professional manner.
  • Participate in activities that indirectly enhance the acquisition process by supporting agency management, team members, political subdivisions and others through the provision of value-added procurement services.
  • Participate in miscellaneous activities, such as task forces and special project teams to enhance the internal operation of the Office of State Procurement and the Department.

Qualifications

Minimum Qualifications

Buyer 1

  • One year of experience in purchasing, developing/evaluating specifications, and issuing purchase orders/contracts or writing and editing of technical documents such as product documentation, training manuals, or research papers. A sample of your purchasing work may be requested. A bachelor’s degree or higher in communications, journalism, the humanities, or a related major demonstrating an emphasis in writing, editing, research skills, and high attention to detail may substitute for this year of experience.
  • Word processing and spreadsheet experience sufficient to use efficiently in the acquisition process.
  • Strong written and verbal communication skills, including creating and editing documents, and communicating state procurement laws, rules, policies and procedures.
  • Strong organizational skills.
  • Strong negotiation and analytical skills.
  • Strong computing skills in a PC environment (MS Office, etc.).

Buyer 2

  • Two years of experience in purchasing, developing/evaluating specifications, and issuing purchase orders/contracts. A sample of your purchasing work may be requested.
  • Word processing and spreadsheet experience sufficient to use efficiently in the acquisition process.
  • Strong written and verbal communication skills, including creating and editing documents, and communicating state procurement laws, rules, policies and procedures.
  • Strong organizational skills.
  • Strong negotiation and analytical skills.
  • Strong computing skills in a PC environment (MS Office, etc.).

Buyer 3

  • Three years of professional experience in procurement or a legal setting which includes a significant amount of time working with contracts. A JD degree from an accredited school may substitute for two years of professional experience identified above.
  • Experience researching and developing specifications.
  • Word processing and spreadsheet experience sufficient to use efficiently in the acquisition process.
  • Strong written and verbal communication skills, including creating and editing documents, and communicating state procurement laws, rules, policies and procedures.
  • Strong organizational skills.
  • Strong negotiation and analytical skills.
  • Strong computing skills in a PC environment (MS Office, etc.).
  • Ability to effectively multitask.
  • Effective human relations skills.

AMS

  • Four years of professional experience in procurement or a legal setting which includes a significant amount of time working with contracts. A JD degree from an accredited school may substitute for two years of professional experience identified above.
  • Skills sufficient to identify and appropriately resolve legal procurement issues.
  • Ability to read and interpret state statutes and policies.
  • Superior communication, both written and oral, with the ability to speak clearly and persuasively.
  • Ability to work independently and as a team.
  • Strong negotiation and analytical skills.
  • Skilled in the use of common PC tools, i.e., word processing, databases, and spreadsheets.
  • Extensive experience with contract drafting and interpretation in a public sector or corporate setting. A writing sample may be required immediately upon an interview. 
  • Experience sufficient to appropriately and promptly interpret, apply, and communicate an organization's procurement laws, rules, policies, techniques, and procedures. 
  • Effective human relations skills. 

Preferred Qualifications

Buyer 1

  • Bachelor’s degree or higher with an analytical, legal or communications focus.
  • State purchasing experience.
  • Experience with market research and evaluation of goods and services.
  • Experience with equipment, information technology, construction or general services sourcing.
  • Knowledge of SWIFT (State-Wide Integrated Financial Tools).
  • Ability to provide effective training and facilitate meetings.
  • Ability to utilize critical thinking skills and analyze complex information and issues.
  • Exceptional human relations skills to provide customer support to an array of Office of State Procurement stakeholders.

Buyer 2

  • Bachelor’s degree or higher with an analytical, legal or communications focus.
  • Public sector purchasing experience.
  • Experience with market research and evaluation of goods and services.
  • Experience with equipment, information technology, construction or general services procurement.
  • Knowledge of SWIFT (State-Wide Integrated Financial Tools).
  • Ability to provide effective training and facilitate meetings.
  • Ability to utilize critical thinking skills and analyze complex information and issues.
  • Ability to work in a demanding public environment, under tight deadlines, and function effectively in high pressure situations.
  • Exceptional human relations skills to provide customer support to an array of Office of State Procurement stakeholders.

Buyer 3

  • Bachelor’s degree or higher with an analytical, legal or communications focus.
  • Public sector purchasing experience, including building construction and service contracts including waste and recycling.
  • Strong knowledge of building construction laws, rules, policies and procedures. 
  • Experience in negotiations.
  • Knowledge of State procurement laws and policies.
  • Extensive experience with contract drafting and interpretation in a public sector or corporate setting. A sample of your purchasing work may be requested.
  • Experience with equipment, information technology, construction or general services procurement.
  • Knowledge of SWIFT (State-Wide Integrated Financial Tools).
  • Ability to provide effective training and facilitate meetings.
  • Ability to utilize critical thinking skills and analyze complex information and issues.
  • Ability to work in a demanding public environment, under tight deadlines, and function effectively in high pressure situations.
  • Exceptional human relations skills to provide customer support to an array of Office of State Procurement stakeholders.

AMS

  • Bachelor’s degree or advanced degree with an analytical, legal, business, or communications focus.
  • Public sector purchasing experience, including building construction and service contracts including waste and recycling.
  • Strong knowledge of building construction laws, rules, policies and procedures. 
  • Experience in negotiations.
  • Knowledge of State procurement laws and policies.
  • Extensive experience with contract drafting and interpretation in a public sector or corporate setting. A sample of your purchasing work may be requested.
  • Experience with equipment, information technology, construction or general services procurement.
  • Knowledge of SWIFT (State-Wide Integrated Financial Tools).
  • Ability to provide effective training and facilitate meetings.
  • Ability to utilize critical thinking skills and analyze complex information and issues.
  • Ability to work in a demanding public environment, under tight deadlines, and function effectively in high pressure situations.

Additional Requirements

Successful applicants must pass a criminal background check through American Databank and employment reference checks.

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Nella Austin at nella.austin@state.mn.us or 651-201-8005.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Nella Austin at nella.austin@state.mn.us.

About Administration Dept

The Department of Administration is a core service agency serving the Governor, legislature, state agencies, local governments, and the public. Its mission is to provide leadership, innovation, solutions, and support to help our partners succeed.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

  • 95% of employees understand how their work helps achieve their agency’s mission
  • 91% of employees feel trusted to do their jobs
  • 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
  • 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

  • Public pension plan
  • Training and professional development
  • Paid vacation and sick leave
  • 11 paid holidays each year
  • Paid parental leave
  • Low-cost medical and dental coverage
  • Prescription drug coverage
  • Vision coverage
  • Wellness programs and resources
  • Employer paid life insurance
  • Short-term and long-term disability
  • Health care spending and savings accounts
  • Dependent care spending account
  • Tax-deferred compensation
  • Employee Assistance Program (EAP)
  • Tuition reimbursement
  • Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.