jobs

Moore & Van Allen

Charlotte , NC

Finance Legal Practice Assistant ( Secretary )

Moore & Van Allen
Charlotte, NC Full-time
Posted on July 25, 2018

Moore & Van Allen PLLC is a prominent, business and litigation law firm with three offices in the Carolinas.  This full-time position, located in our Charlotte, North Carolina office, performs a variety of administrative duties to support assigned attorneys on our Finance team. 

These duties may include:  creating, editing and proofing documents and other correspondence per attorney direction, using MS Word and Excel and other specialized software; submitting conflicts checks for new clients and/or matters and originating new files; managing firm’s files through the use of appropriate software; creating labels, buckets and maintaining filing of documents; coordinating meetings, travel arrangements, securing conference rooms and ordering refreshments as necessary; managing time entry and assisting with the billing process, including editing pre-bills and preparing invoices; preparing expense reports, reimbursements, check requests, CLE reports and trust accounting reports; answering telephones, recording messages; assisting callers and/or redirecting calls as needed; maintaining electronic calendars for the assigned attorneys. 

Required is a High School Diploma or the equivalent with at least two years of experience or specialized training in secretarial techniques.  Law firm and finance practice experience preferred.  Also required is proficiency in MS Word and Excel and the ability and willingness to learn specialized software; the ability to proof documents for punctuation, grammatical and spelling errors and to perform simple arithmetic calculations on timesheets or other documents.  Must have good interpersonal and communication skills as well. The position may occasionally require more than the regular 37.5 hours per week to accomplish essential duties. 

We offer a competitive salary and benefits package to the right individual.   

Equal Employment Opportunity Employer.