Judicial AssistantUnited States Bankruptcy Court
The United States Bankruptcy Court for the Western District of North Carolina is accepting applications for a Judicial Assistant to a Bankruptcy Judge. The Judicial Assistant is responsible for the daily operation of chambers and provides administrative support to the judge.
Position Overview and Duties:
The Judicial Assistant is responsible for the daily operation of judicial chambers and provides administrative support to the Judge. The ideal candidate will display initiative, good judgment, professionalism, follow-through, the ability to multi-task and readily adapt to fast-changing priorities, excellent organizational skills, and a strong work ethic. The position requires confidentiality and discretion. The position will include scheduling appointments and meetings; drafting correspondence, including letters and emails; arranging and maintaining the judge’s travel and hearing calendar; and management of the day-to-day operations of the office.
• Provide administrative and clerical support to the Chief Bankruptcy Judge.
• Transcribe recordings of court hearings.
• Weekly calendar preparation and management.
• Prepare and submit statistical reports to the Fourth Circuit and Administrative Office.
• Assist attorneys in obtaining hearing dates.
• Assist the Clerk’s Office regarding trials, orders and other matters.
• Monitor pending adversary proceedings to ensure proper case flow.
• Prepare correspondence and pleadings.
• Prepare orders after court hearings.
• Maintain confidential records.
• Act as a liaison for the Judge and Chambers.
• Answer and screen telephone calls to Judge’s chambers.
• Coordinate travel arrangements for the Judge and the law clerks.
• Make reservations for workshops and seminars.
• Prepare travel expense reports for the Judge and law clerks.
• Perform other duties as assigned.
A high school diploma or equivalent is required. A paralegal certification, college degree, or prior federal court experience is preferred, but not required. Candidates should have a minimum of 6 years of experience – 2 years of progressively responsible general clerical or secretarial experience and 4 years of progressively responsible secretarial experience, which involved responsibility as the principal office assistant to a supervisor dealing with law-related matters.
Candidate must have strong computer experience. Experience using the court’s Case management/Electronic Case Filing system is preferred. This is an extremely fast-paced
position, which requires the candidate to be versatile, and to present a professional demeanor and appearance at all times. The candidate must also possess strong organizational, analytical, and oral/written communication skills. The ability to respond to requests on short notice and the ability to manage multiple tasks and stringent deadlines, are essential.
Candidate must possess basic legal research and writing skills. Preference is given to those applicants that have previous experience working in bankruptcy law, either in private practice or from within the bankruptcy court system.